What is important when choosing a solution?
Leave Manual Processes Behind
What does your current license monitoring process look like? Have you automated most of this responsibility, or are there manual elements that make you nervous? We hear quite a few ways of managing license verification tasks and keeping track of renewal dates, such as Excel spreadsheets, calendar alerts, physical notes/files for each provider, etc.
Unfortunately, these processes open up your organization to numerous compliance risks and inefficiencies. Incorporating a responsive software solution with HRIS integration, real-time primary source verification tools, and automated alerts reduces manual mistakes and elevates your visibility of each provider’s required credentials.
Are any of these manual elements part of your license monitoring process?
Taking screenshots from the primary source
Printing credentials and storing files from the primary source
Emailing reports of upcoming renewals or expirations to your team
Updating a static document or spreadsheet for each provider credential
Fragmentation Creates Risk and Confusion
What Gets Measured Gets Done
With so many brands consolidating, providing operational oversight for processes like licensure and certification verification is hard, which can create variability within and between organizations.
How are you ensuring your policies have the right procedures built in to validate every provider has an active license in good standing at the point of care? We’ve found that having a standardized process, notification policy, and a single source of truth across your organization is essential.
Lack of confidence is the most frequent complaint we hear from organizations concerned about their provider licenses. Performing a license verification is fairly easy to do, however scaling the process across a distributed organization is very difficult. Without the use of automation, dashboards, scorecards, push notifications, and work management tools, accountability suffers–it could affect your patients. We monitor your healthcare populations to identify compliance and credential issues before they impact patients.
Do you have a source of truth for your license monitoring process?
Our powerful dashboards provide customizable views of your monitored populations. Create executive dashboards and easily identify compliance and credential issues within your organization. View populations by geography or lines of business.
Our smarter monitoring means your team doesn't waste time verifying alerts. We capture verification directly from the primary source and deliver you the information you need to act quickly. Want even more from our powerful automation capabilities? Use our seamless two-way integrations to view and manage alerts in your system of record.
Set up requirement policies per your organization's standards. Ensure every clinician has the licenses and certifications they need to deliver the best care, and expedite issues related to required credentials.
Our software solutions are designed to elevate your compliance awareness and management, while also giving you real-time updates and alert functionalities to easily notify licensed providers via email when an action is necessary.
How often are you checking your licenses for each provider?
Upon Hire & Renewal
What gaps do you have in your provider and license monitoring process?
License Board & Administrative Actions
Primary Source Verification
Monitoring OIG LEIE, SAM.gov
State Medicaid Exclusion Lists
HR and Compliance professionals should have confidence that the frequency of license verification is sufficient to ensure that no individual is providing services with a renewal lapse or administrative action against their license at time of care.
Monitor all providers across all Federal and State Medicaid Exclusion Lists.
Verify licenses and credentials are active, valid, and up-to-date for every job function within your health system.
Monitor State Licensing Boards across all 50 States and all Healthcare Disciplines for any administrative actions.
Put all your eligibility monitoring results in one place. Our holistic monitoring package provides the most powerful insight into clinicians' eligibility, credential statuses, and disciplinary actions or sanctions. Think of it as a timeline: disciplinary sanctions become license board actions, and license board actions become exclusions. Combined, these services create complete profiles of each clinician, give you the earliest and best insights, and keep patients safe.
"An Absolute Game Changer!"
Selecting a License Monitoring Solution
Not all license monitoring solutions are created equal. Committing to a new system for your team is a big decision, and we want you to be as informed as possible. A license solution should provide the most comprehensive end-to-end holistic monitoring with the lowest cost of ownership.
It’s simple: removing manual intervention typically required to make it work. For example, our verification technology can interpret and return a primary source verification, even when faced with dissimilar data (dashes, punctuation, and initials matter).
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See how ProviderTrust's license monitoring solutions have helped American Physician Partners grow their business and help their clients stay compliant with confidence.
- Pilar Jenkins, AVP of HR | American Physician Partners